Powerful Practice Management System

for Practices of Any Size

Today's complex medical billing environment requires a practice management system that is fast, functional, and adaptable to fit your office workflow. Basic tasks should be easy and intuitive, but the system should still deliver comprehensive tools that simplify claims follow up, data analysis, and other practice management tasks. e-MDs Bill practice management system helps in all aspects of the medical billing cycle.

Simplifies Check In.  When patients arrive at the practice, co-payments are collected and receipts printed. Demographics are easily updated, and insurance cards are scanned into the system for quick reference. Custom super bills with patient financial information and custom alerts can be printed for practices that still rely on these.

Improves Charge Capture.  The rapid mouse or keyboard supported charge entry system eliminates checkout logjams. When the visit is completed in Chart, a claim can be created with a single click. Users can quickly enter codes manually using shortcut panels and templates. Our widely used, award-winning ICD-9 Search includes tens of thousands of alternative descriptions, saving costly staff time, the expense of coding books to find obscure codes, and reducing denials. Office and contracted rates from user defined fee schedules are automatically linked to procedures, and prepayments are applied against the charges.

Flexible Workflow.  On screen work lists automate repetitive tasks related to each encounter and reduce paperwork. Staff can access any information needed to research or process appointments or claims from a single interactive window, or can choose from a number of other tools to suit their needs.

Automates Your Billing Process.  Primary and secondary claims queue automatically for electronic or paper processing. Edits warn users if there are errors to be corrected before claims submission, reducing the time and cost of re-filing claims, and lowering the number of days in accounts receivable. A complete history of filing is maintained on every claim. Electronic and manual payment posting is supported, with notifications of when payments don't match contracted rates. Patient statements can be viewed on screen when dealing with patients, and print on inexpensive plain paper or can be electronically fulfilled, and the system accommodates unified/family billing. Custom comments reduce callbacks by explaining charges to patients.

Streamlines Collections.  Numerous collections tools including a powerful collections module with multiple filtering options lets managers create on-screen or paper work lists. Staff can access any part of the account and charges from one window and work their lists in a rapid, serial order. They can print mail merge letters, forms and statements, enter billing notes on the invoice, update the patient account or re-queue an electronic claim.

Tracks Referrals and Managed Care Authorizations.  Unlimited inbound and outbound referrals and authorizations with notifications to schedulers and billers when referral thresholds have been crossed, or unauthorized charges are entered.

Improves Security and Reporting.  Granular security gives administrators the flexibility to create role-based functional groups while maintaining security and audit trails. A wide array of flexible reports, including charge and payment tracking, utilization, profitability, and adjustment analysis, are part of the system while the industry-standard SQL database permits customization using many third party tools such as Microsoft Word or Excel.

 

Comprehensive Demographics Capture. Capture photos, insurance card scans, and additional demographics data to build a better database of your patient population. Fee Schedule Management. Enter an unlimited number of fee schedules, including the ability to differentiate prices by modifier. Automated tools simplify updating, and alerts notify staff when payers do not reimburse at the contracted rate. Automated Charge Entry from Chart. Automatically post all charges for the day with one keystroke -- saving huge amounts of time for both in-house staff and billing services. Coding Audits. Comparisons of documented vs. billed codes reduce fraud risk. Templates and Coding Panels. "Burst" or "explosion" codes ensure rapid, accurate, and complete capture of ICD-9 and CPT® charge sets to improve revenue and reduce denials. Code and Modifier Linking. Improve charge capture and supplies tracking by warning users to bill for commonly forgotten items. Short lists of applicable modifiers assist staff to ensure correct usage and improve reimbursement. ICD-9 Search. Quickly code unusual or abbreviated physician descriptions of diagnoses with our award-winning database that includes over 50,000 alternate descriptions. Automatic Secondary and Tertiary Insurance Billing. Prompts notify staff if there are secondary payers and automatically queues them for billing. Powerful Guarantor Cross-Billing Capability. Eliminates the need to duplicate patient accounts for workers comp, employer paid visits like drug screens, divorced parents, and similar situations. In-Office Email and Task Management. Improves in-office communication and gives users and administrators an excellent management tool to assign and track work. Pop-Up Messages. Alert other staff to special situations about patients using pop-up alerts. On Screen Work Lists. Simplify repetitive functions, reduce paper, and improve workflow. Paperless Collections Module. Centralizes all billing tasks in one seamless window for rapid processing. HCFA-1500, UB-92, and Illinois IDPA Paper Claims. Customize output based on payer requirements.

In Depth and Flexible Reporting. Standard reports are fast and include a multitude of parameters as well as convenient drill down capabilities for focusing on specific data sets. Custom reports can be produced using Crystal Reports. Custom Forms. Integration between our database and Microsoft Word gives users the ability to create top quality forms to automatically fill out pre-certs, requisitions or any other custom need. Mail Merge Notice Processor. Create collections letters, birthday lists, health maintenance reminders, recall notices. Referral Management. Create a complete history of inbound and outbound referrals for a patient, and generate automatic scheduling and billing warnings when referrals have expired. Efficient Keyboard Data Entry. Maximize speed and productivity of staff via heads down charge or payment posting screen. Electronic Claims. ANSI 837 X098 (A1) Professional, X096 (A1) Institutional, and NSF claims are included. Electronic Remittance and Manual Payment Posting. The system can process ANSI 835 X091 (A1) remittance files and automatically posts the EOB to charges. Claim Edits. Real time and batch edits ensure cleaner claims. CCI and other edits notify users if modifiers are appropriate or if the system sees potential claim problems. Comprehensive Reporting. Built in reports, integration with Crystal Reports, drill down, and graphing give users flexibility to track activity, review practice data, analyze performance, and import custom reports. Referral and Marketing Tracking. Track statistics on referring physicians as well as other marketing sources. Recall Reporting. User defined recall types allow for patient follow up. Print lists, letters, and mailing labels based on a variety of recall criteria. User-Defined Role-Based Security Access. Complete flexibility down to the granular level gives administrators the ability to control access to different parts of the system as well as monitor activity via built in audit trails.