Affordable and Integrated Electronic Medical Record
and Practice Management Software
e-MDs' line of products has undergone a radical transformation, and emerged as e-MDS Solutions SeriesTM. Enormous strides have been made in features, function, performance, and utility, and specific modules are now available for practice specialties. And best of all, this metamorphosis has occurred without raising the price of the system, so even the smallest practice can afford to realize the economic benefits of office automation.
Each of e-MDs'software modules is a powerful application in its own right. However, when brought together into e-MDs Solution SeriesTM they form a seamless solution proven to increase physician income while delivering higher quality patient care. As we will show, the integration within the Solution SeriesTM extends far beyond the sharing of simple patient demographics such as name, gender, and date of birth. Our vision is to empower physicians with an integrated solution to improve patient care, maintain economic independence, and rediscover the joy of practicing medicine.
e-MDs Solution SeriesTM Software Modules
EMR/EHR (Chart). Our full-featured electronic medical records offer SOAP note formatted rapid and complete clinical documentation (with integrated ICD, CPT®, and HCPCS coding), prescription and medication management, referral/consult letter generation, and automated E&M coding.
Practice Management (Bill). Powerful practice management software that provides billing and claims management features combined with robust reporting capabilities that help in all aspects of the medical billing cycle.
Schedule. A flexible scheduler that increases productivity by making provider, equipment and patient scheduling at multiple locations easy.
Tracking Board. A workflow tool that offers a one-screen overview of the entire day's activities, including your schedule, patient flow through the clinic, nurse orders, and outstanding messages and tasks.
Document Management (DocMan). An electronic document manager allows you to rapidly scan in old charts or papers, and gather electronic files of any type, and quickly categorize them using our FastFile technology.
Hospital Rounds (Rounds). Pocket PC software that enables physicians to efficiently manage their appointment schedules, capture charges, and record clinical activity.
The e-MDs Solution SeriesTM modules are available on an individual basis, so physicians can start with one and add others later to build a total solution. The modules feed information to each other, eliminating duplicate data entry. The modules above make use of other components to improve processes, enhance communication, and enable a true paperless office environment. Those components include:
Fast Forms. Bar-coded paper forms filled out by patients then scanned to capture structured data. e-MDs' patent pending FastForm is unique in that questions in lay terms are translated into medical terminology and transferred to the visit record, shifting much of the burden of history collection and data entry onto the patient and saving valuable staff time.
TaskMan. TaskMan is a messaging and tasking component tightly integrated with Chart and DocMan. The interface is similar to many e-mail programs, and allows you to send electronic messages or assign tasks to users within the system. Messages can be initiated from within individual patient charts and from DocMan, sending messages and tasks with attached medical records, visit notes, and images. TaskMan is available throughout e-MDs Solution SeriesTM to allow access to messaging within the clinic's normal workflow, rather than from a separate application.
RuleManager. A Clinical Rules Engine that provides information about a patient's status concerning preventative health, disease management, medication management, and immunizations. Rules are created based on the most recent evidenced-based clinical practice guidelines, not only improving patient care but also increasing clinic revenues. Rules can be run on demand or set up to run automatically on a daily, weekly, or monthly schedule. Results are displayed in Chart and Tracking Board, showing up as warnings about tests or procedures that are overdue or coming due in the near future. RuleManager comes supplied with a basic set of rules which can be easily modified to create custom rules.
Clinical Workflow
Before the Appointment. When a patient schedules an appointment, the staff enters his information into Schedule and receives prompts from Bill, such as past-due account information or visit authorization requirements. Customizable triage and disease specific management issues are also optionally available to the scheduler to convey to the patient. This flow is called Idealized Design of Clinical Office Practice (IDCOP), and greatly improves efficiency and patient flow through the clinic.
Check In. At the time of the visit, Bill prompts staff to collect required co-pays and print a receipt. Prior to treatment, the patient fills out a FastForm, which is similar to the typical patient history intake form used in most offices.
Treatment. Tracking Board is the staging area for all patient flow and clinical activity in the clinic. Patient location, status, and wait times are tracked from check in through check out, providing a powerful tool to measure clinic productivity with activity based costing. The physician or nurse can view patient status, clinical reminders and provider workload at a glance, with direct access to patient's medical records and pending messages such as refill requests, lab results, or phone calls. Then, in real time at the point of care, the healthcare team completes a comprehensive visit in Chart. This includes the automatic capture of billable clinical diagnoses, tests, procedures, and a suggested E&M code based on the complexity and thoroughness of documentation. DocMan consolidates all medical chart related documents and electronic media, eliminating inefficient paper systems. When new items are scanned or imported into DocMan, the ordering physician is notified via TaskMan with that chart or scanned item as an attachment.
Check Out and Billing. All orders, prescriptions, recommendations, educational handouts, and even a copy of the visit and health summary are waiting for the patient at the check out desk. With a single click, an invoice is generated with all the codes already entered. The claim is automatically placed in the insurance queue for electronic upload to payors. Payments can be posted electronically or manually, and statements printed in house or by a fulfillment service. The collections module keeps up with daily billing tasks. Finally, automated telephony systems call patients to remind them before their next appointment, reducing costly no shows and increasing practice revenue.