Illegible handwriting from physicians is not just an eyesore — it can actually cause clinical errors. A significant portion of preventable mistakes in the healthcare industry is caused by human error. Because many orders are written by hand, they may often be indecipherable or unclear. Staff members then have to ask for clarification, which can be a very time-consuming process. The result is more administrative work and less time spent caring for patients. 

Computerized physician order entry (CPOE) systems enable clinicians to reduce clinical ordering errors, improve quality and enhance efficiency. These reporting systems empower healthcare professionals to identify error-prone areas of patient care and promote safer healthcare administration.

CPOE systems enable clinicians to reduce clinical ordering errors

Computerized Physician Order Entry in the Healthcare Workflow

Physicians have traditionally relied on relaying medical orders through paper, verbal, telephone or fax methods. According to a UChicago Medicine study, however, primary care physicians are struggling to provide care within time constraints. This study found that doctors would need an average of nearly 27 hours each day to provide all types of care and complete their administrative tasks. 

Other research reveals that physicians spend almost half of their average clinic day on desk work. Additionally, this analysis concluded that the increase in administrative tasks has drastically changed the daily workflow, effort and patient interactions in healthcare facilities. 

CPOE, also called computerized physician order entry systems, are designed to streamline these processes with electronic medical orders. Implementing CPOE can transform existing workflows by improving the process of care and quality of care. 

Doctors can use this software to ensure legible orders that can support better patient outcomes, including:

  • Medication
  • Admission
  • Laboratory
  • Radiology
  • Procedure 
  • Referral

Between illegible handwriting and inattention to details, replacing traditional paper-based order systems can revolutionize how healthcare clinicians manage and process patient orders. Physicians can use CPOE systems to improve productivity and decrease the amount of time spent on clinical orders. Where order entry was once riddled with miscommunication and poor handwriting fueled by time constraints, CPOE offers a standardized and legible platform for submission. 

Who Benefits From CPOE Data Accessibility and Integrity?

Mitigating errors and streamlining the ordering and transcribing process is a primary feature of CPOE systems. Simultaneously, CPOE software fundamentally improves the accessibility, visibility and integrity of patient data. Collecting and maintaining updated patient data in CPOE modules enables all healthcare professionals to come together to share information seamlessly.

While vulnerabilities are always a consideration when digitizing fundamental healthcare processes, the widespread implementation of secure CPOE systems has dramatically benefited all providers, including:

  • Primary care physicians
  • Radiology facilities
  • Laboratory technicians
  • Pharmacists 
  • Hospital staff
  • Registries
  • Nurses
  • Administrators
  • Surgeons
  • Patients

By providing a new level of standardization and data accessibility, providers can produce legible and complete orders that reduce disruptions down the line of patient care. Entering orders electronically facilitates consistent data that will be accurately maintained from one healthcare organization to another. As a result, providers and patients alike reap the benefits of clinical integrated network connectivity.

Advantages of Order Management Implementation Tools for Healthcare Professionals

Integrating a CPOE system with a healthcare EMR or EHR platform can significantly benefit your healthcare facility. Below are some advantages you can expect when implementing a healthcare order management system. 

1. Reduce the Risk of Order Errors

Errors can be costly to rectify and may result in legal liabilities, readmissions and additional treatments. Aside from efficiency improvements, the reduction of duplication and errors is a top benefit of CPOE systems. These applications can eliminate unnecessary tests and procedures with built-in features to identify and prevent duplicate orders. 

CPOE systems can improve transcription speed and accuracy previously hindered by poor handwriting that created errors in abbreviations. The risk of hard to read handwriting is eliminated as electronically submitted orders are accurate and easily readable for healthcare professionals.  

2. Simplify Order Management 

CPOE can optimize your order and referral management system. By digitizing the secure transmission of patient health information, providers benefit from strengthened interoperability. CPOE systems make it easier for healthcare professionals to gain visibility into key organizational workflows. These systems can also integrate with EHR and backend solutions to identify improvements for medical billing, scheduling, staffing, productivity and inventory processes. 

Additionally, automation can significantly reduce administrative workload and improve communications among clinicians and staff, potentially reducing employee burnout. For example, creating split requisitions within a single order reduces the need to repeat the ordering process and drag out the time needed to place clinical orders.

3. Reduce Information Lag

Ambiguities caused by bad handwriting often create various delays and disruptions in sharing essential patient data. Information lags can produce more opportunities for error — which can directly impact patient outcomes. 

A CPOE system enables real-time data transmission to bridge the gap in information lags and facilitate timely collaboration. Healthcare providers can correspond more efficiently to share test results, order updates and consult requests. With fewer delays, all relevant providers gain access to necessary patient information synchronously. 

4. Enhance Efficiency and Data Security

With CPOE systems, providers enter and submit orders electronically rather than write them down by hand. This eliminates lost or forgotten paperwork by the patient. Compared to paper-based systems, CPOE offers much more visibility and accessibility when sharing data. Physicians can fill orders quickly and accurately and transfer data through a highly secured HIPAA-compliant system.

5. Streamline Reimbursements and Minimize Denied Claims

Many orders for tests and procedures require pre-approval from patient health insurance plans. When healthcare facilities integrate CPOE with an EHR or other electronic practice management system, they can quickly flag orders that require pre-approval. These automatic alerts help facilities reduce the risk of denied insurance claims and maximize reimbursement rates.

Streamline Order Management With Tangible Solutions

The clinical ordering and transcribing process can be frustrating and time-consuming if your facility relies on paper-based methods. At Tangible, we want to help healthcare organizations maximize efficiency by reducing redundancies and enhancing patient data functionality. Our healthcare information technology team has the expertise to facilitate data integration solutions at your organization. 

If you want to reduce errors and prioritize patient care, our comprehensive system, Happe-Orders, enables you to create an integrated clinical order management workflow that meets your unique needs. It is our mission at Tangible to empower providers with fully interoperable, synchronized data. By connecting medical professionals through simplified and secure data-sharing, you can focus on providing exceptional care and maximizing revenue. 

If you are ready to achieve successful order management, schedule a consultation for a demonstration or contact us today for more information.

At Tangible, we want to help healthcare organizations maximize efficiency