In the healthcare sector, efficiency and accuracy are critical. Every minute spent correcting errors, looking for information or trying to read manual entries takes time away from improving patient care. While the world has stepped into the digital age, healthcare systems are still trailing behind.

Enacting digital transformation in healthcare can lead to improved productivity, employee satisfaction and care quality. However, healthcare operations, particularly primary care facilities, have been slow to adapt.

Using a specialized order entry system can help reduce data management challenges in healthcare, improve patient care and create a better experience for everyone at your facility. Understanding how management systems can enhance your operation will help you take the next step in optimizing patient care.

The Importance of a Computerized Physician Order Entry System

A computerized physician order entry (CPOE) system provides healthcare organizations with an efficient way to automate and organize medical orders and referrals. With a digital order entry system, healthcare professionals can submit requests for procedures, tests and referrals electronically. Having all this information accessible digitally reduces paperwork and minimizes errors, improving efficiency.

Healthcare operations looking to streamline their tasks will enjoy a safer, more coordinated approach to healthcare when they invest in a computerized physician order entry system.

How Do Order Entry Systems Solve Challenges of Data Entry in Healthcare?

Healthcare comes with many challenges. Your organization works to provide the best care as quickly as possible, but you might experience inefficiencies and challenges over time. These challenges can lead to errors and unhappy patients. Investing in an order entry system can help your operation address these challenges, improving patient care and the overall healthcare experience.

Here are just a few of the challenges order entry systems can help your operation overcome:

1. Inaccurate Orders

Inaccurate orders can lead to unsatisfactory patient care and wasted resources. Manual transcription errors from illegible handwriting or misinterpreted notes slow down ordering efficiency. With updated digital order entry systems, healthcare providers can directly input orders into the computer system. Direct input clears up handwriting and transcription issues, giving you a more accurate and reliable record to reference. With more reliable patient records, you can improve patient care and safety.

2. Medication Errors

Diagnostic and medication errors are some of the most common primary care incidents experienced by patients. These errors can have trickle-down effects, causing your practice or organization to lose money through extra diagnostics and interventions. Computerized entry systems combat this issue to help you reduce medication errors.

Physician Order Entry

Quality digital order entry systems feature built-in checks and alerts that help healthcare professionals spot potential issues, like dosage inconsistencies, drug interactions and allergies. This tool helps healthcare professionals make more informed decisions and reduce challenges with communication that often lead to medication errors. The fewer errors your operation sees, the safer and happier patients will be.

3. Poor Communication

You will also see improved communication between your healthcare team members. Operations without order entry systems require more analog communication methods — professionals must use email, in-person or other communication methods to get their answers. These methods can lead to miscommunications and delayed answers.

Electronic order submission allows healthcare professionals access to real-time information, giving them what they need when they need it. Departments, physicians, clinicians and more can view and update orders quickly through digital systems. Your operation will benefit from this collaborative approach, reducing the chances of miscommunication and creating a more interconnected workspace.

4. Compliance Confusion

Trying to stay on top of healthcare regulations and best practices can be challenging without an organized system. A computerized order entry system helps clear up potential compliance confusion at your practice. Modern clinical order entry systems are designed to follow healthcare best practices and regulations, ensuring providers follow all established protocols. Having such a system gives you a standardized tool that improves patient care and helps you meet compliance standards, reducing your risk of legal issues.

5. Decreased Efficiency

Low operational efficiency can lead to reduced patient satisfaction and care quality. If you are looking to streamline your operation and boost its efficiency, you should invest in automation. Order entry systems automate your order process, helping your team optimize routine tasks and reduce manual paperwork. Doing something manually takes more time than automation — integrating automation into your workflows creates a faster operation with less time wasted.

Investing in order entry systems means investing in efficiency. Automating the order entry process ensures rapid department communication, faster decision-making and more straightforward order submission. Cutting out lost time through automation and digital systems means better efficiency — your healthcare team can devote more time to improving patient care and interacting with patients, improving overall service.

6. Delayed Decision-Making

Delayed decision-making is another issue healthcare operations can face. The longer it takes to get all the relevant information and make a decision, the slower patient care is. With computerized order entry systems, you get real-time patient data and communication simultaneously. With all the information in front of them, healthcare professionals can quickly review and act on orders. Without this tool, you might see delays due to manual paperwork or slow communication methods, extending diagnosis time and treatment plans. This improved decision-making speed is vital in emergency situations you will see in healthcare operations.

7. Streamlined Referrals

Patient referrals frequently involve providing the patient with a bundle of paperwork and a verbal prompt to make an appointment with a particular specialist. Consequently, there is a high likelihood the patient will either forget to schedule the appointment or not have the paperwork with them if they do arrive at the specialist’s office. When that happens, there is usually a delay in service and time spent trying to get information from the referring physician.

With a computerized order and referral system, the patient information can be easily and quickly shared so the specialty provider can follow up with the patient to better assure they keep their appointment. Upon arrival of the patient, there is no need to spend extra time manually scanning medical records. The specialist can be fully prepared, prior to actually seeing the patient, and can proceed with the proper course of action.

Optimize Your Healthcare Management With Tangible

Tangible Solutions offers advanced computer order entry management solutions for healthcare operations. As an expert in healthcare data integration, Tangible offers world-class products and support to our customers. Our commitment is evident in our innovative solutions, which put us at the forefront of healthcare technology.

With 30 years of experience serving diverse healthcare organizations, Tangible is an industry leader in technology and customer service. We prioritize your operation’s unique requirements, tailoring our solutions to your needs. Our unmatched health IT services cover everything from data sharing to order management, delivering comprehensive solutions for your operation.

Contact us online if you are interested in optimizing your healthcare data integration. Let our team give you the tools for healthcare success and enhanced patient care — learn more about us today!

Optimize Your Healthcare Management